Privacy Policy

Last Updated: May 1, 2025

This Privacy Policy explains how Tekk City collects, uses, and shares personal information of children and their parents/guardians in connection with our football coaching sessions in London, England, UK. We are committed to protecting your privacy and ensuring the safety of your personal information in accordance with the General Data Protection Regulation (GDPR) and other applicable UK data protection laws.


1. Who We Are: 

Tekk City is the provider of the childrens football coaching sessions you have enrolled in.

2. Information We Collect:

We collect the following types of personal information:

  • Information about your child:Name, date of birth, gender.
  • Contact information (e.g., address, phone number).
  • Medical information (allergies, health conditions, medications) provided by you on the registration form, with your explicit consent.
  • Emergency contact details.
  • Football experience and skill level (optional).
  • Photographs and videos taken during sessions (only with explicit consent, as outlined in section 5).
  • Information about the parent/guardian:Name, contact information (e.g., address, phone number, email address).
  • Payment information (processed securely by our payment provider; we do not store full credit/debit card details).
  • Communication preferences.

3. How We Use Your Information:

We use your personal information for the following purposes:

  • To manage your child's enrollment and participation in the coaching sessions: This includes registration, communication about schedules, cancellations, and other session-related information.
  • To ensure the safety and well-being of your child: This includes using medical information in case of emergencies and ensuring appropriate supervision.
  • To communicate with you: This includes sending important updates, newsletters (if you have consented), and responding to your inquiries.
  • For internal administrative purposes: Such as record-keeping and managing our coaching sessions.
  • For promotional purposes (only with explicit consent): This may include using photographs or videos of sessions on our website or social media channels. We will always seek your clear and specific consent before using such media that identifies your child.

4. Legal Basis for Processing:

Our legal basis for processing your personal information includes:

  • Contract: Processing is necessary for the performance of the contract we have with you (to provide the coaching sessions).
  • Legal Obligation: We may need to process information to comply with legal obligations (e.g., safeguarding requirements).
  • Legitimate Interests: We may process your information for our legitimate interests, such as managing our business and communicating with you effectively, provided that these interests do not override your rights and freedoms.
  • Consent: For certain processing activities, such as using photographs and videos for promotional purposes and processing sensitive medical information, we will rely on your explicit consent. You have the right to withdraw your consent at any time.

5. Sharing Your Information:

We may share your personal information with the following categories of recipients:

  • Our coaches: They will have access to relevant information about the children in their sessions to ensure effective coaching and safety.
  • Emergency services: In the event of a medical emergency.
  • Our payment processing providers: To process payments securely.
  • Service providers: Who provide services on our behalf (e.g., website hosting, email communication). We will ensure these providers have appropriate data protection measures in place.
  • Legal authorities: If required to do so by law.

We will not share your personal information with third parties for their own marketing purposes without your explicit consent. 


6. Data Security:

We have implemented appropriate technical and organisational measures to protect your personal information against accidental loss, unauthorised access, use, alteration, or disclosure. These measures include: 

  • Secure storage of registration forms and personal data.
  • Restricting access to personal information to authorised personnel only.
  • Using secure communication methods where appropriate.
  • Regularly reviewing and updating our security measures.

7. Data Retention:

We will retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including for the duration of your child's enrollment in our sessions and for a reasonable period thereafter to manage any potential queries or legal obligations. Specific retention periods will depend on the type of information and the purpose of processing. Medical information will be retained securely and for no longer than necessary, in accordance with relevant guidelines. 


8. Your Rights:

Under the GDPR, you have several rights regarding your personal information and the personal information of your child:

  • The right to access: You can request a copy of the personal information we hold about you and your child.
  • The right to rectification: You can ask us to correct any inaccurate or incomplete personal information.
  • The right to erasure ('right to be forgotten'): You can ask us to delete your personal information in certain circumstances.
  • The right to restrict processing: You can ask us to limit how we use your personal information in certain circumstances.
  • The right to data portability: You can request to receive your personal information in a structured, commonly used, and machine-readable format and to transmit it to another controller. 
  • The right to object: You can object to the processing of your personal information in certain circumstances, including for direct marketing purposes.
  • Rights in relation to automated decision-making and profiling: We do not use automated decision-making or profiling that significantly affects you. 
  • The right to withdraw consent: If we are processing your personal information based on your consent, you have the right to withdraw that consent at any time. 

To exercise any of these rights, please contact us using the details provided below. We will respond to your request in accordance with applicable data protection laws. 


9. Contact Us:

If you have any questions about this Privacy Policy or our data protection practices, please contact us at:

tekkcity121@gmail.com


Changes to this Privacy Policy:

We may update this Privacy Policy from time to time. We will notify you of any significant changes by email or by posting a prominent notice on our website. The "Last Updated" date at the top of this policy indicates when it was last revised. 

By continuing to enroll your child in our football coaching sessions after any changes to this Privacy Policy, you signify your acceptance of the updated terms.